Who we are
This Privacy Policy (“Policy”) applies to www.amethystbks.com and Amethyst Bookkeeping Solutions LLC (“we”, “us”, or “our”) and describes how we might access, collect, store, use, and/or share (“process”) your personal information when you use our services (“services”), including when you use our website and/or engage with us in contracted service.
Reading this policy will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our polices and practices, please do not use our services. If you still have any questions or concerns, please contact us at amanda@amethystbks.com.
Personal Information you disclose to us
We do not collect any personal information about you unless you voluntarily provide it to us. However, you may be required to provide certain personal information to us when you elect to inquire about or use or services. This may include your name, address, email, and phone number, as well as details about your business, such as its name, address, and tax identification number. Additionally, we may collect financial records such as bank statements, invoices, receipts, and tax documents, along with any other information you choose to provide that is necessary for us to fulfill our services. All information is collected with your consent and strictly for professional purposes.
Information automatically collected
We automatically collect certain information when you visit, use or navigate the website. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, location, information about how and when you use our website, and other technical information. This information is primarily needed to maintain the security and operation of our website, and for internal analytics and reporting purposes.
How do we process your information?
We process your information to provide, improve, and administer our services, communicate with you, for security and fraud prevention, and to comply with law.
Sharing information with third parties
We do not sell, rent or lease our customer lists to third parties.
We may share data with trusted partners to help perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to us, and they are required to maintain the confidentiality of your information.
We may disclose your personal information, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on us; (b) protect and defend our rights or property; and/or (c) act under exigent circumstances to protect the personal safety of our clients, or the public.
How long do we keep your information?
We will only keep your personal information for as long as it is necessary for the purposes set out in this policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
How do we keep your information safe?
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our services is at your own risk. You should only access our services within a secure environment.
Do we collect information from minors?
We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using our services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of our services. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under the age of 18, please contact us at amanda@amethystbks.com.
What rights do you have over your data?
If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time by contacting us at amanda@amethystbks.com. Subject to certain exceptions set out below, on receipt of a verifiable request from you, we will delete your personal information from our records and direct any service providers to delete your personal information from their records.
Please note that we may not be able to comply with requests to delete your personal information if it is necessary to:
- Complete the transaction for which the personal information was collected;
- Provide a good service requested by you, or reasonably anticipated within the context of our ongoing business relationship with you, or otherwise perform a contract between you and us;
- Detect security incidents, protect against malicious, deceptive, fraudulent, or illegal activity; or prosecute those responsible for that activity;
- Debug to identify and repair errors that impair existing intended functionality;
- Enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us;
- Comply with an existing legal obligation; or
- Otherwise use your personal information, internally, in a lawful manner that is compatible with the context in which you provided that information.
Do we make updates to this policy?
We may update this policy from time to time. The updated version will be indicated by an updated “Effective as of” date at the bottom of this policy. If we make material changes to this policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this policy frequently to be informed of how we are protecting your information.
How can I contact you about this policy?
We welcome your questions or comments regarding this policy. If you believe that we have not adhered to this policy, please contact us at:
Email: amanda@amethystbks.com
Phone: (360) 217-9347
Effective as of May 10, 2025
